Mligtvoet at 12:05, 1 March 2020

2020-03-01T12:05:58Z

Mligtvoet: Created page with "=ART-DECOR Change Management= ==Overall process== ===Intro=== The central activities around ART-DECOR, its concepts and methodology, development and practice are done by the A..."

2020-03-01T11:58:50Z

Created page with "=ART-DECOR Change Management= ==Overall process== ===Intro=== The central activities around ART-DECOR, its concepts and methodology, development and practice are done by the A..."

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=ART-DECOR Change Management=
==Overall process==
===Intro===
The central activities around ART-DECOR, its concepts and methodology, development and practice are done by the ART-DECOR Expert Group (ADEG). On a constant pace new features and functionalities are realized into ART-DECOR to meet current and future demands of the ART-DECOR user community.

===Process and statuses overview===
To capture new feature requests, a structured process is designed. It’s main purpose is to manage expectations and be transparent in the steps to be taken to get from a feature request to working ART-DECOR functionality. Below you’ll find a blueprint of the process and the applicable statuses.

[[File:Change_mgmt_overall.png|750px]]

Further explanation on the most important process steps follows below.

==Intake request==
===Submit request===
The submitter should register the request.
See: [[Contact#Reporting_issues|Reporting issues]]

===Initial impact analysis===
ADEG will make a first estimate whether the request can be processed within the applicable boundaries (functional/technical) of ART-DECOR. If needed an expert is consulted.

==Analysis==
===Decide how to solve===
ADEG decides what the appropriate and possible solutions are for the submitted request. Optionally an external supplier can be consulted.
===Describe impact===
ADEG will add the impact per possible solution needed for the decision making process.

==Decide and prioritize==
===Decide per impact analysis===
ADEG decides whether a change is accepted in a expert groupmeeting. Here you’ll find who’s part of this expert group: [[Who_we_are|ADEG]]
===Prioritize===
Based upon the perceived importance of the request and it's impact on ART-DECOR , the request will get a position on the ART-DECOR backlog. In general, items that are higher on the list will be part of a release sooner.
===Inform submitter===
After a decision is made by ADEG, the submitter will be acknowledged.
===Publish backlog===
Since we think it’s important to be transparent and to manage expectations we make our backlog publicly available. You can find our backlog in our [[Contact#Reporting_issues|Ticket system]].

==Plan==
===Make release proposal===
Based upon the available resources and the current backlog a proposal for releases is made. This proposal is presented within ADEG. Per request an indication will be given whether the request can be part of regular maintenance or extra budget is needed.
===Regular maintenance or extra budget===
ADEG will decide which requests will be part of a regular maintenance release and which requests need extra funding. If extra funding is required the submitter will be asked for additional budget.
===Compose release===
Based upon the proposal and the committed extra funding, the release is finalized and composed by ADEG.
===Publish release overview===
Besides every individual request submitter, the ART-DECOR community is informed that a new release is planned. Overview of our releases can be found at: [[Release_channels]].

==Build & Test==
===Build, Test and Deploy Test Environment===
Based upon the composed release and the impact analyses per request, developers will build, test and deploy new functionality. If needed (to be decided by ADEG) an external supplier can be contracted to deliver.

===Optional: Involve submitter in Testing===
In some cases it’s desired that the submitter is involved in testing the requested new functionality. This to be decided by ADEG.

===Approve release===
After testing is finished and based upon the reported results, ADEG will decide what requests will be deployed to production. If requests cannot be deployed into production, ADEG will inform the submitter and the specific request must be rescheduled into another release.

==Production & deploy==
===Pre-release communication===
Once a release is approved, ADEG will inform the ART-DECOR community when the scheduled release will be built and which issues will be included into the release. The backlog will be updated. On overview of our releases can be found at: [[Release_channels]].

===Pre-deployment communication===
ADEG maintains the following ART-DECOR instances:
* art-decor.org
ADEG maintained instances will show information on scheduled release deployments on their main website.
Note that this will only affect ART-DECOR instances that are maintained by ADEG itself. Any other instances are outside the scope of this communication.

@@ Line 14: / Line 14: @@
 ===Submit request===
 The submitter should register the request.
-See: [[Contact#Reporting_issues|Reporting issues]]
+See: [[Contact#Reporting_issues|Reporting issues]].
 ===Initial impact analysis===

Change management - Revision history

Mligtvoet at 12:05, 1 March 2020

Mligtvoet: Created page with "=ART-DECOR Change Management= ==Overall process== ===Intro=== The central activities around ART-DECOR, its concepts and methodology, development and practice are done by the A..."